docs:microsoft_office:word:mail_merge

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docs:microsoft_office:word:mail_merge [2007/04/06 13:24] – billhdocs:microsoft_office:word:mail_merge [2008/08/03 00:25] (current) – external edit 127.0.0.1
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     - click OK, and in the Data Merge Manager toolbar -> Merge, click the icon to "Merge to New Document"     - click OK, and in the Data Merge Manager toolbar -> Merge, click the icon to "Merge to New Document"
     - you should now have a page for each letter sent to the filtered recipients     - you should now have a page for each letter sent to the filtered recipients
 +
 +
  
 ==== Advanced - Conditional Text ==== ==== Advanced - Conditional Text ====
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     - you should see your X between the <<ADDRESS1>> and <<ADDRESS2>>     - you should see your X between the <<ADDRESS1>> and <<ADDRESS2>>
     - right click your X, and select "Toggle Field Codes"     - right click your X, and select "Toggle Field Codes"
-    - you should see your X change to "{ IF FL<>"" "X" "" }"+    - you should see your X change to "{ IF ADDRESS1<>"" "X" "" }"
     - highlight this X and press return, (the return will make a line break replace the X) so your finished work should now look like this:<code>     - highlight this X and press return, (the return will make a line break replace the X) so your finished work should now look like this:<code>
 <<FIRST_NAME>> <<LAST_NAME>> <<FIRST_NAME>> <<LAST_NAME>>
-<<ADDRESS1>>{ IF FL<>"" "+<<ADDRESS1>>{ IF ADDRESS1<>"" "
 " "" }<<ADDRESS2>> " "" }<<ADDRESS2>>
 <<CITY>> etc... <<CITY>> etc...
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     - it might look intimidating, but now you should only see a line break after address line 1 when address line 2 has data     - it might look intimidating, but now you should only see a line break after address line 1 when address line 2 has data
  
 +
 +==== Advanced - Preview Section of Data Merge Manager ====
 +
 +The Mac version of Word has a nice Preview section of the Data Merge Manager toolbar which allows you to see individual records prior to printing or merging into a finished document.  To see the field values of the actual records, simply click the <html>&lt;&lt;&lt;&nbsp;&gt;&gt;&gt;</html> ABC icon, and click it again to turn it off and see the field names.  To see the complex data for merge fields, click the { a } icon, and click it again to turn it off.  Note that conditional rules may not be honored until your final document is created, so you will see commas and line breaks regardless of conditions while using the preview features.
  
  • docs/microsoft_office/word/mail_merge.1175887467.txt.gz
  • Last modified: 2008/08/03 00:25
  • (external edit)