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| Both sides previous revision Previous revision Next revision | Previous revision | ||
| docs:openoffice:mail_merge [2007/03/27 23:32] – billh | docs:openoffice:mail_merge [2010/06/10 20:58] (current) – billh | ||
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| ===== Printing ===== | ===== Printing ===== | ||
| + | :!: if you have any trouble getting your printer to cooperate, you can also try making a letter size template and positioning the fields in the right place for your printer; typically this would be to make a landscape oriented letter size document | ||
| + | |||
| + | =) it may be easier to save the document to a pdf instead of actually printing it so you can send the pages you want to the printer as many times as you need in case of feed issues, etc... | ||
| + | |||
| - with your envelope or letter template open, File -> Print | - with your envelope or letter template open, File -> Print | ||
| - on the dialog asking if you want to print a form letter, click " | - on the dialog asking if you want to print a form letter, click " | ||
| Line 76: | Line 80: | ||
| ===== Form Letter Warning Dialog ===== | ===== Form Letter Warning Dialog ===== | ||
| - | If you made the B I G mistake of checking the "Do not show warning again" box when printing, you need do the following: | + | If you made the **BIG** |
| * close OpenOffice | * close OpenOffice | ||
| * find your user preferences | * find your user preferences | ||
| Line 83: | Line 87: | ||
| * save the file | * save the file | ||
| * OpenOffice should now present you with this warning dialog again | * OpenOffice should now present you with this warning dialog again | ||
| - | * (the long explanation of this is below) | + | * the long explanation of this: [[http:// |
| - | + | ||
| - | ===== How to Get the "Do You Want to Print a Form Letter?" | + | |
| - | * original URL: http:// | + | |
| - | + | ||
| - | If you've done mail merges before, you've seen this message. | + | |
| - | + | ||
| - | What you should do, every time, is to click Yes and leave everything else alone. Then the mail merge will print with the contents of your data source. | + | |
| - | + | ||
| - | What would make sense is to mark the Do Not Show Warning Again checkbox and click Yes, thinking that every time thereafter you'll be able to print the mailmerge correctly, with the contents of your data source, just like you did this time, but without that pesky message popping up. | + | |
| - | + | ||
| - | You'd be logical, but you'd also be wrong because of the wacky design of the program. If you mark the checkmark, then from that day forward you will print, instead of a mail merge, a list of fields like < | + | |
| - | + | ||
| - | So: | + | |
| - | How do you get that dialog box to come back so you can print a mail merge correctly? | + | |
| - | + | ||
| - | Answer: Here's how it's supposed to work. People say this works. I can't find a file with the relevant flag in it on my machine but if it works for you, great. It should work. | + | |
| - | + | ||
| - | << Reader David Beroff offers some fine suggestions after his successful implementation, | + | |
| - | + | ||
| - | 1. Close OpenOffice.org. | + | |
| - | + | ||
| - | 2. Find the Writer.xcu file. It's in one of these locations. | + | |
| - | + | ||
| - | ~/ | + | |
| - | + | ||
| - | Documents and Settings\[users]\Application Data\OpenOffice.org2\ | + | |
| - | + | ||
| - | 3. Make a backup copy of it. Just copy the file in your file manager and paste it somewhere else. | + | |
| - | + | ||
| - | 4. Open it with an Ascii editor (i.e Notepad or 1stPage or some such program.) | + | |
| - | + | ||
| - | 5. Look for <prop oor: | + | |
| - | + | ||
| - | 6. Save the file. | + | |
| - | + | ||
| - | Now you'll get the message popping up again when you print a mail merge. Leave the checkbox alone and click Yes, and you're golden. | + | |
| ===== Advanced Fields ===== | ===== Advanced Fields ===== | ||